Preparing Effective Charts and Graphs
SECTION 2B: Aim for Simplicity

Because your audience wants to understand your graphic quickly, you should include only those data and design elements that help convey and emphasize your primary point. For instance, if you want to compare the image resolution of an Olympus digital camera to that of a Kodak digital camera, do not include data for Canon and Sony cameras as well.

A graphic should be simple and uncluttered. The first graphic below introduces three flaws:
  • Three-dimensional graphs are harder to understand than two-dimensional ones.
  • The graph tries to include too many design elements, making the data difficult to understand. Rather than help readers understand the information presented, the indiscriminate use of gridlines and data labels creates visual clutter.
  • Extraneous data are included. Because the graph compares the running speed of common farm animals, including the data on the speed of elephants and cheetahs will distract readers.
The second graph corrects these flaws.

Cluttered



Figure 6. Running Speed of Common Farm Animals
Revised



Figure 6. Running Speed of Common Farm Animals
HOME: Introduction to this tutorial
1. Overview of the Process
  1. Analyze Your Audience and Purpose
  2. Understand the Limitations of Spreadsheet Programs
  3. Enter Data into a Spreadsheet Program
  4. Select Data to Include in a Graphic
  5. Choose the Appropriate Kind of Graphic
  6. Customize the Graphic for Your Audience and Purpose
  7. Select Where to Place the Graphic in the Spreadsheet
  8. Insert the Graphic into a Word-Processing or Presentation Program
  9. Integrate the Graphic and the Text
2. Designing Effective Charts & Graphs
  1. Make Sure Your Graphic Has a Purpose
  2. Aim for Simplicity
  3. Be Honest
  4. Present a Manageable Amount of Information
  5. Follow Common Conventions for Graphics
  6. Label Your Graphic
3. Sample Graphics for Analysis
  1. Pie Chart
  2. Gantt Chart
  3. 100-Percent Horizontal Bar Graph
  4. Vertical Bar Graph
  5. Line Graph


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