 |
Using a spreadsheet program to create charts and graphs is quick, inexpensive, and effective. Once you input your data, you can use the spreadsheet program to display your data in various graphics customized to your needs. These graphics are easily stored, copied, and revised. As a result, spreadsheet programs represent a powerful tool for technical communicators.
You must, however, understand their limitations. Although the software offers you many options when you create a graphic, it will allow you to make poor choices. When using the software, you must rely on your understanding of your audience and purpose as well as the principles of effective graphics.
A poorly designed graph
Spreadsheet software does not provide advice on how to organize and present your data. If you haphazardly
select options that the software makes available when you create a graphic, the result could be an ineffective
graphic like the one below, which is unattractive, poorly organized, and difficult to read and understand.
|
Chart 3. Female versus Male Crashes While In-Line Skating
|
|
